Phoneman is a modular system constituting a comprehensive tool for the management of mobile and fixed line telephony and devices.
It is characterised by, among others: an intuitive and user-friendly interface, which applies a number of innovative solutions allowing for quick data input and quick access to selected information. The ability to work with many views, giving simultaneous access to many modules and options of adding, viewing and editing data. Performing group operations, which enhances and speeds up work, especially in the case of data modification. Broad configuration possibilities and the creation of profiles allowing the content of views and manner of information display to be adjusted to the individual needs of each user of the system, while the automatic status control eliminates human errors during the input of critical data.
The standard system consists of basic modules. It can be expanded by additional modules, WWW modules and mobile modules.
Telephone Numbers (SIM) Module
This is the basic module of the Phoneman system, which, in the form of a detailed file of telephone numbers, is a tool allowing for the complete registration, data preview and control of telephone numbers with the use of available analytical tools. The overriding task of the module is to link all the detailed data connected with telephone numbers, e.g. history of use of a number, devices assigned to the number, calls (billing), exceeded limits, costs generated by the number, etc. in one place.
Users Module
This is a detailed user file, which is a tool allowing for the registration and preview of information and user control. The basic task of the module is to register data concerning employees and link all the data connected with employees, e.g.: history of use of telephone numbers, history of held devices, calls (billings), affiliation to an organisational structure, generated costs, etc. in one place.
Devices Module
This module allows for the maintenance of a device file, such as telephone devices, modems, tablets, etc., together with a full history of their use by the user or company organisational structures. The module is complemented by analyses allowing for verification of costs of devices and their current status. This module allows the operator to print reports of hand-over of equipment, clearance slips and user notifications, e.g. by e-mail, about the need to clear the assigned device.
Costs Module
This module is an extensive tool allowing the operator to enter costs of use of telephone numbers, configure types and kinds of costs appearing in the telephone analysis, and report those costs in various analytical planes: telephones, users, cost centres. The standard version of the system allows for the preparation of accounting entries. Most costs, including collective invoices (billing), can be imported. During an import of billing invoices, costs are assigned to numbers, employees, cost centres, kinds of costs and accounts.
Limits Module
Thanks to its extensive tools, including the financial magnifier and reports (including pivot tables, graphic reports and over 100 standard reports), this module allows for the control of costs on various planes, including the telephone number, cost centre and user. The module is complemented by the possibility to prepare entries of cost invoices, determine suggested plan for a number, etc. The module is directly linked with the Limits Module.
Analyses Module
Thanks to its extensive tools, including the financial magnifier and reports (including pivot tables, graphic reports and over 100 standard reports), this module allows for the control of costs on various planes, including the telephone number, cost centre and user. The module is complemented by the possibility to prepare entries of cost invoices, determine suggested plan for a number, etc. The module is directly linked with the Limits Module.
Imports Module
The imports module allows for supplying the system with data delivered by mobile and fixed line network operators and internal telephone switchboards, based on which settlements and employee charges are created. The module is complemented by a group of universal imports allowing data to be updated by e.g.: list of employees, affiliation to an organisational structure, absences, list of devices, etc.
Telephone Replacement Programme (TRP) Module
This module allows the operator to control dates of replacement of telephones within the telephone replacement programme, understood as an agreement between the telecommunications operator and the buyer, in which the buyer receives a telephone device at a preferential price, and in return they undertake to use and pay for the telephone service for a specific time (e.g. 24 months).
PDA Module
The Personal Data Administration Module has been created in order to fulfil the requirements of the regulation of the Polish Ministry of Internal Affairs and Administration of 29th April 2004 concerning the documentation of personal data processing, and technological and organisational conditions which shall be met by devices and IT systems used for personal data processing, in particular § 7 of the said regulation..
Authorisations Module
An extensive authorisations module allows for the precise assignment of authorisations to system operators (preview, adding, deleting, editing) to selected thematic elements (e.g. telephone numbers, telephone devices, etc.) and to resources (e.g. employees and numbers in regions). Authorisations have been divided into "static" authorisations, which define the maximum scope of access to data, and "dynamic" authorisations, which allow the Operator, within their authorisation, to change their scope at any time (e.g. only to one Region).